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Incidents reported on this form will be recorded in a database maintained by the Office for Institutional Diversity.听Reports will be kept confidential to the extent possible unless it requires judicial or administrative action.听The purpose of the database is to tally incidents and track details related to them. We expect to use this information to prevent and better respond to future incidents, and reassure the community that campus authorities are attentive to incident reports.
This form is not necessary if you have reported the incident to another campus authority (BCPD, ODSD, Res Life, HR, Deans, etc.) because those reports will automatically be included in the database.
In accordance with the Americans with Disabilities Act, and the Rehabilitation Act of 1973, Boston College will provide a reasonable accommodation to qualified people with disabilities (including special disabled veterans) to enable them to safely and effectively perform the essential functions of their positions, to enjoy equal benefits and privileges of employment whether as faculty, staff, or student employees, or for applicants to participate in the employment application process.
If you have any questions regarding this process please contact听Peilun Wu at听accommodation@bc.edu听at 617-552-2373.
How to Register
Interested parents may register for the lottery by filling out the听听online and submitting it by clicking Submit Application. We recommend using Internet Explorer as your browser. For additional questions, please call Karen Cristello at the Children's Center at (617) 552-3089.
Lottery/Enrollment Process
BCCC is a preschool program with extended day in the afternoon. Its mission is to provide high-quality preschool education and care to the children of employees and students.
There are 42 full-time spaces. Enrollment for open spaces is done through an annual lottery; the lottery process is designed to afford all employee/student families an opportunity to access the program. The lots for openings are made up annually. The application period begins in October and ends before the Holiday break (annual dates are on the form). The lottery takes place at the end of Fall session, when a blind draw is done by the Vice President of Human Resources.
Applicants are placed in lottery categories by the BCCC director according to the information given on the application. A count of the current members is taken, and priority for openings is given to full-time applicants and underrepresented categories. Family categories include Faculty, Professional/Admin, Support Staff, Serv/Tech, Graduate Student, and Undergraduate Student. Other areas that affect the lots drawn are age group, schedule requested, and gender.
Once the lots are drawn, parents are informed of their status by email, and appointments for tours and intake interviews are scheduled. Parents are asked to read the听Parent Handbook听on the web prior to their intake appointment.
The center requests a commitment to accept enrollment or withdraw shortly after the intake interview so that any vacancies can be given to families on the wait list. Once the decision to join BCCC is made, an enrollment process with a contract for service and a one month鈥檚 advanced tuition is initiated. This tuition payment holds the child鈥檚 place in the Fall class. This advanced payment is non-refundable.
In June, an information packet with registration, permission forms, and medical/health documentation is processed. School visits for the children are also scheduled. The new school year begins in early September.
File claim online: Log into your account at to submit your claim electronically.
File claim via fax or mail: Claim details may be entered online and a completed form may be printed and faxed or mailed with documentation. Fax: 877-353-9236 , US Mail: CLAIMS ADMINISTRATOR, P.O. Box 14053, Lexington, KY, 40512
See the Open Enrollment site for more information regarding eligible FSA expenses.听
Personal Profile
Optional form for employees with disabilities to self identify.
Please visit the Self-Service area within PeopleSoft HR to update your Disabilty status electronically or you may complete the forms below and forward to Patricia Lowe,听Patricia.lowe@bc.edu听in order to ensure the information is kept confidential.
Optional form for employees to self identify their race.
Please visit the Account and Personal Info area within the Agora Portal to view or update your race/ethnicity electronically or you may complete the paper form and forward to Patricia Lowe,听Patricia.lowe@bc.edu听in order to ensure the information is kept confidential.
Optional form for employee to self identify as a veteran.
Please visit the Self-Service area within PeopleSoft HR to update your veteran status electronically or you may complete the forms below and forward to Patricia Lowe,听Patricia.lowe@bc.edu听in order to ensure the information is kept confidential.
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Manager
You may either:
- Print the form and hand write or type your responses directly on the hard copy of the form OR
- Save the form to your computer so that you can edit it electronically in Microsoft Word.
This is the recommended option听since it gives you more flexibility in terms of space for responses and making various edits.
*Note:听Both methods require that you forward any hard copies to the appropriate Vice President.
Every year in June or July the school鈥檚/department鈥檚 objectives for the performance period and the individual's role description should be reviewed before completing the worksheet.
The ECR Form is used to communicate employee status changes to Human Resources. It should be completed when the following occur:
- Changes to job status (hours/schedule/pay)
- Job promotions, demotions or transfers听
- Pay or Hours Changes
- Resignation or Retirement
- Termination (with prior approval from Human Resources)
The ECR Form is not available online, but several ECR functions have been made available directly in PeopleSoft. These include Leave of Absence, Hours Change, Pay Rate Change, Long Term Disability, Short Term Disability with Pay, Reclassification, Faculty Promotion/Transfer, Revise Existing Short Work Break, Termination, Earnings Distribution and Extension, and BCPD Shift Transfer.
I-9 Information
- The听Form I-9听is required to verify that a new employee is eligible to work in the United States.
- In addition to completing the first section of the Form I-9, the new employee must also show proof of identity and employment eligibility to an authorized Boston College employment representative.
- A list of acceptable documents is included on the third page of the form.
What is the Form I-9?
The 1986 Immigration and Reform Act sought to control the problem of illegal migration by eliminating a key incentive for unauthorized persons to come to the United States:听employment. To accomplish this, IRCA made all US employers responsible to ensure that US citizen as well as non-citizen employees hired after November 6, 1986, document both that they are eligible to work in the United States and that their identities match the information on their employment authorization documents. To implement this, employers were required to complete the听Employment Eligibility Verification Form I-9听for all employees.
Employers are responsible for the completion of Form I-9 for all employees, regardless of citizenship or national origin. An employee is any individual compensated for services to an employer, whether by payment in the form of wages/salary or in the form of goods or services such as food and lodging.
听 听 听Terms used within this document:
- Employer = Boston College
- BC Rep = Boston College staff member authorized to sign off on the Form I-9
- Employee = New hire presenting identity and work eligibility information
WHO IS AUTHORIZED TO COMPLETE A FORM I-9 FOR A NEW EMPLOYEE?
Boston College authorizes various non-student staff members involved in the hiring process to sign off on Form I-9s.
SECTION 1. EMPLOYEE INFORMATION AND VERIFICATION
Step 1
Employee must fill in all applicable personal information on the first three lines.
Step 2
Employee must check one of the three boxes attesting to work eligibility.
Information for BC Rep follows:
- If the first box, "A citizen or national of the United States," is checked:
No additional paperwork must be completed along with the Form I-9. - If the second box, "A Lawful Permanent Resident," is checked:
(1) BC Rep must make a photocopy of the front and back of the Employee's green card, making sure that the dates are legible, and attach the copies to the Form I-9.
(2) Employee must complete the听Citizenship Information Form听in addition to the Form I-9.
(3) Both completed forms should be forwarded directly to Melanie Hallaran, the HRSC Foreign National Tax Specialist, in Room 100, 129 Lake Street. - If the third box, "An alien authorized to work until," is checked:
Employee must bring completed Form I-9 personally to Melanie Hallaran, the Foreign National Tax Specialist in the HRSC, Room 100, 129 Lake Street, where additional paperwork will be processed.
Step 3
Employee must sign and date the Form I-9.
Step 4
BC Rep must verify that听all听information has been fully and properly completed in this section.
SECTION 2. EMPLOYER REVIEW AND VERIFICATION
Step 1
BC Rep must personally review original document(s) that demonstrate the Employee's identity and eligibility to work in the US.
- A list of acceptable documents (please scroll to page 3 of the听Form I-9 document听to view the list) is available with the Form I-9.
- A person can present one document from List A (which establishes both identity and employment eligibility)听or
one document from List B (which establishes identity)听and听one document from List C (which establishes employment eligibility). - BC Rep may not accept a photocopy of a document. Employee must present original documents. The only exception is the presentation of a certified copy of a birth certificate.
Step 2
BC Rep must record the Document title, Issuing authority, Document # and Expiration date (if any) of the document(s).
- The law does not require the Employer to keep photocopies of any documents.
Step 3
BC Rep must fill in the date of hire in the Certification block.
Step 4
BC Rep must sign, print name, title, organization name (Boston College) and address, and date the Form I-9.
ROUTING
Forward the completed听Form I-9听(along with Citizenship Information Form, if applicable) to the Human Resources Service Center in Room 100, 129 Lake Street.
A听Kronos Time Approver Form听must be completed for all Boston College employees granted Manager access to the Kronos Workforce Timekeeper system.
The Time Approver Form is completed by the Department Head or budgetary responsible person.
Instructions for completing the Kronos Time Approver Form are available below.
Instructions for Completing the Kronos Time Approver Form
Department Name
Enter the Department Name.
Approver Name
Enter the Approver's first and last name.
Eagle ID #
Enter the Approver's 8-digit Eagle ID number.
Phone Ext.
Enter the Approver's office telephone extension.
Username
Enter the Approver's username (login name).
Approver is Paid
Click the radio button to indicate whether the Approver is paid Monthly or Weekly.
Type of Kronos Access
Click the radio button to indicate what level of access the Approver should have:
- Approval Access pertains to supervisors who verify the hours that are actually worked.
- Sign Off and Approval Access provides final departmental authorization that the hours are to be paid.
Replacing Approver
Click the radio button to indicate whether this Approver is replacing a former Approver in your department.
Replacing
If you selected Yes for Replacing Approver, enter the previous Approver's name.
Department Number(s)
Enter听all听department numbers that the Approver will be responsible for. Approval access is granted on the departmental level, not the account distribution level.
Comments
Use this section to list additional department numbers, if necessary, or to add comments.
Approver's Signature
Approver's signature is required.
Date
Print the date the Approver signed the form.
Dept. Head Signature
Department Head's signature is required.
Date
Print the date the Department Head signed the form.
- The Form M-4 is required of all new employees so that withholding amounts may be deducted from payroll correctly.
- Current employees should also use the Form M-4 to make changes to current withholding amounts, if necessary.
- Instructions for completing the Form M-4 are available with the form.
- The Form M-4 must be submitted to the Human Resources Service Center, Room 100, 129 Lake Street on the Brighton Campus.
This Form is for a request to move a salary cost onto a sponsored project. It may also be used to request removing salary from a sponsored project.
- Plan Coverage Summary
- Fee Reimbursement Schedule听(if using a non-Plan attorney)
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Financial Planning Subsidy
Boston College will provide a partial subsidy for certain financial planning services obtained by faculty and staff members, in accordance with the following guidelines.
- The primary purpose of this policy will be to assist employees with retirement and estate planning decisions. These decisions may include such considerations as investment analysis, education funding for children or grandchildren, catastrophic illness planning, or strategies for taking retirement plan distributions.
- Full-time faculty and staff,听age 40 and over, with at least one year of current full-time service听at Boston College will be eligible to participate in this program.
- To be eligible for the subsidy, a participant must utilize recognized professionals in the financial planning field, including but not necessarily limited to, Certified Financial Planners, Chartered Financial Consultants, Certified Public Accountants, and attorneys specializing in financial and/or estate planning.
- In order to participate, an employee must complete,听in advance,听a Financial Planning Subsidy听Application听(also available at the Benefits Office, Room 140, 129 Lake Street) indicating the person or company whose services are to be used and providing appropriate information about the provider's financial planning credentials. It is the University's intent to allow a participant as much flexibility as possible in selecting a financial planning advisor. Nevertheless, the University reserves the right to seek additional information about a planner's credentials and, when deemed appropriate, to decline to subsidize the planner's services.
- Boston College will subsidize 80% of the cost of eligible financial planning services, up to a maximum contribution of $560 per person.听Payment will be made directly to the employee upon submission of a receipted invoice to the Benefits Office detailing the cost of services rendered. The subsidy maximum may be reached in more than one installment, but the final request for reimbursement must be made within one year of the initial payment. The reimbursement is taxable and the amount will be included in the employee's W-2 Form. (Participants in the 90-91 Financial Planning Pilot Program will not be eligible for this subsidy.)
- Five years after receiving the last reimbursement, an eligible employee may receive an additional subsidy for the cost of follow-up financial planning services.听The additional subsidy will be 80% of the cost of eligible services, up to a maximum reimbursement that is one-half of the current primary benefit (e.g., 80% of the $350 = $280). Subsequent additional subsidies will be available on a rolling five-year basis. (Note: Participants in the 90-91 Financial Planning Pilot Program听are eligible听for this subsidy.)
- This program will be subject to continuing review to determine if it is meeting its intended objectives. The University reserves the right to suspend, terminate, or limit participation in the program at any time.
To change beneficiary designations for the Fidelity 401(k) retirement plan.
To change beneficiary designations for the Fidelity 403(b) retirement plan.
To change beneficiary designations for the TIAA 401(k) and/or 403(b) retirement plan.
Complete the form and return to the Benefits Office via email to benefits@bc.edu or mail to听
Benefits Office
Brighton Campus
140 Commonwealth Ave
Chestnut Hill, MA 02467